Selecting the right technology product and vendor partner is no easy feat. Today's higher education technology marketplace boasts hundreds of vendors and thousands of products to choose from. Add to that the diverse needs of your student body and the varying needs of your institution's departments, and the task of identifying the right solution can feel overwhelming. Additionally, compatibility with existing systems can be a challenge, and resource constraints often limit the options.

This module will provide you with practical insights and best practices to help you navigate this complex landscape, put together an effective procurement team and intentional procurement process, and ultimately support your institution’s efforts to find technology solutions that are aligned to your needs and mission.

What You’ll Learn:

  • What should an inclusive and effective procurement team look like, and why?

  • How do we clearly define what products/features we really need given our unique context and goals?

  • How do we prioritize our technology needs given limited resources?

  • How do we separate fact from fiction as we explore vendors and products?

  • What major variables should influence our product evaluation and selection?

Module 4: How To Approach Buying New Technology


Module 4 Contents and Resources:

Cover page of a module titled 'How Should We Approach Buying New Technology?' from Module 4.1, featuring a photo of people working on laptops in a public space, with a green contents section listing topics related to procurement and strategic planning, and logos of Complete College America, The Ada Center, and Advising Success Network.

Module 4.1: Starter Pack

Getting Started: How Should We Approach Buying New Technology

A cover page for a module titled 'Creating User Stories to Guide Procurement' shows a background of people working on laptops in a cafe or food court setting, with a green sidebar containing the contents and a white section with logos at the bottom.

Module 4.2

Creating “User Stories” To Guide Procurement

Cover page of a booklet titled "RFP 101: Getting Insight Without Gving Away the Answers," Module 4.5. The cover features an image of a busy digital cafe or study area with people working on laptops, and a green content section listing the topics covered.

Module 4.5

RFP 101: Getting Insight Without “Giving Away the Answers”

Students using laptops in a cafe-like setting, with a focus on a guide titled 'Check Your Basement: Avoiding Duplicative Technology' for Module 4.3, discussing case studies, audits, and next steps related to IT strategy.

Module 4.3

Check Your Basement: Avoiding Duplicative Technology

Cover page of a Vendor Engagement Toolkit with a photo of people working on laptops in a cafe or coworking space. Contains sections on contents, including topics like product demonstration and vendor Q&A. Logos of Complete College America, The Ada Center, and the Advising Success Network.

Module 4.6

Vendor Engagement Toolkit

A cover page for a module titled 'How Can I Prioritize Competing Technology Needs?' with a background of people working on laptops in a public indoor setting, possibly a cafe or library, with a green content box listing sections and some logos at the bottom.

Module 4.4

How Can I Prioritize Competing Technology Needs?